An EUDR due diligence statement preparation service assembles the evidence your Due Diligence Statement needs — plot geolocation, legality documents, and a deforestation risk assessment — packaged so your EU importer or operator can file the DDS in the EU information system and obtain its unique reference number. EUDR Indonesia arranges this in Bali via vetted licensed partners.
The EU’s Deforestation Regulation (EU Regulation 2023/1115, in force since 29 June 2023) turns the Due Diligence Statement into the single document that decides whether your coffee, cocoa, rubber, or wood and furniture reaches the EU market. Most exporters do not fail on quality — they fail because the DDS dataset behind the shipment is incomplete, unmapped, or filed late. This page is about closing that gap: building the evidence file, not selling you a certificate.
> This is general guidance, not legal advice; confirm current EUDR requirements with the European Commission, your EU importer, and a licensed customs/legal adviser before acting.
Why does the DDS decide whether your shipment clears EU customs?
Under EU Regulation 2023/1115, three conditions must all be true before goods enter or leave the EU market: the product must be deforestation-free — not grown on land cleared after the 31 December 2020 cut-off; it must be legal under Indonesian law; and it must be covered by a filed Due Diligence Statement. Each DDS carries a unique reference number that has to be quoted on the EU import or export customs declaration and shared with the logistics operator before customs clearance in the EU.
Get any of those wrong and the shipment can be blocked at EU customs. The European Commission has signalled that penalties for non-compliance can reach up to 4% of an operator’s EU-derived turnover, on top of rejected goods. Preparation is where that risk is either contained or ignored.
What does the preparation service actually deliver?
The deliverable is a buyer-ready dossier your EU operator can file — not a vague “compliance guarantee.” Here is what goes into it.
| Component | What it contains | Why the DDS needs it |
|---|---|---|
| Plot geolocation dataset | GPS point coordinates for plots under 4 hectares; polygon boundaries for larger plots | The DDS cannot be filed without plot-level location data |
| Legality evidence pack | Land-tenure documents, land-use rights, farmer contracts, SVLK/ISPO/FSC records | Proves the “legal under Indonesian law” condition |
| Deforestation risk assessment | Satellite and remote-sensing check against the 31 December 2020 baseline, negligible-risk conclusion or mitigation steps | The DDS requires a documented risk assessment |
| Supply-chain map | Farms, collection points, processing sites shown at sub-district (kecamatan) level | Reassures buyers while keeping exact coordinates private |
| Buyer handover summary | A concise file your EU operator uses to complete the filing | Speeds up the filing and the reference-number issue |
The European Commission’s practical guidance notes that operators do not have to publish exact coordinates publicly — a regional map with kecamatan names and area scale is enough to reassure compliance teams while protecting farmer privacy.
Who files the DDS — you or your EU buyer?
This is the part most Indonesian exporters get wrong. In practice your EU importer or the appointed EU operator files the DDS in the EU information system and receives the reference number. From Indonesia you supply the verified dataset; unless you are the registered operator, you are not the one filing. The preparation service exists precisely to hand that operator a dossier that is complete on the first pass, so the reference number is issued without back-and-forth.
How much does EUDR DDS preparation cost?
Fees below are indicative, as of 2026, and confirmed only by a written quote after scoping. They exclude field-survey travel and any third-party audit costs, and are subject to change.
| Package | Best for | What’s prepared | Indicative fee (as of 2026) | Typical turnaround |
|---|---|---|---|---|
| Single-Lot DDS Dossier | One export lot, one commodity, up to ~10 plots | Point geolocation, legality check, risk assessment, buyer summary | from IDR 12,000,000 (~USD 780) | 10–15 business days |
| Seasonal Supply-Base Dossier | Repeat shipments from one mapped farmer group, up to ~50 plots | Point + polygon mapping, kecamatan supply-chain map, risk and mitigation file | from IDR 38,000,000 (~USD 2,450) | 3–4 weeks |
| Multi-Commodity / Enterprise | Exporters handling coffee, cocoa, rubber and wood together | Full dataset build, integration with your EU operator’s filing workflow | Custom written quote | 4–8 weeks |
Legality schemes lower the cost but do not remove the work: SVLK supports timber and furniture legality and ISPO supports palm, while voluntary schemes such as FSC and Rainforest Alliance can feed the file. None of them alone completes a DDS, because deforestation-free proof against the 2020 baseline plus geolocation are still required.
How does the preparation process work?
- Discovery and scope. A short call to confirm your commodity, EU buyer, plot count, and deadline, then a fixed written quote.
- Document and plot intake. You share existing certificates, land documents, farmer contracts, and any coordinates you already hold.
- Geolocation capture and validation. Vetted licensed partners collect or verify GPS points and polygons in the field where data is missing.
- Risk assessment and mitigation. Plots are checked against the 31 December 2020 baseline using satellite data; a negligible-risk conclusion or mitigation plan is documented.
- Buyer-ready handover. You receive the packaged dossier and supply-chain map to pass to your EU operator.
- Filing support. We stay reachable while your operator files the DDS and confirms the reference number.
What documents will we ask you for?
To move fast, have these ready before intake: land-tenure or land-use-rights documents, farmer or supplier contracts, existing SVLK, ISPO, FSC or Rainforest Alliance certificates, any GPS coordinates already collected, recent field photos, and prior audit or survey results. Records must be retained and produced during EU enforcement inspections, so keeping them organised now pays off later.
Ready to prepare your DDS before the deadline?
EUDR Indonesia runs an independent EUDR concierge desk. It is not the asset owner, not a licensed legal, customs, or financial adviser, and not an official certifier — the geolocation, legal, and audit work is arranged via vetted licensed partners. Send your commodity, EU buyer, and target shipment date and a coordinator maps your fastest route to a filed DDS.
Contact the EUDR Indonesia concierge through the quote form at . Response within 24 business hours. Because enforcement dates have shifted before — as announced, 30 December 2026 for large and medium operators and 30 June 2027 for micro and small operators, subject to change — confirm current timing with the European Commission at environment.ec.europa.eu and your EU importer before you commit.
EUDR Indonesia is part of Juara Holding Group, an Indonesian group founded in 2015. Everything here is general guidance, not legal advice; confirm current EUDR requirements with the European Commission, your EU importer, and a licensed customs/legal adviser before acting.
Frequently Asked Questions
Do we file the DDS ourselves, or does our EU importer file it?
In most cases your EU importer or the appointed EU operator files the DDS in the EU information system and receives the unique reference number — you generally cannot file from Indonesia unless you are the registered operator. Our service prepares the underlying dataset and evidence so whoever files has everything ready. Confirm the exact roles with your EU importer.
What plot data do you need before you can prepare our Due Diligence Statement?
We need each plot’s location — GPS point coordinates for plots under 4 hectares and polygon boundaries for larger ones — plus land-tenure or land-use documents, farmer contracts, and any legality certificates. Field photos and harvest records help. The European Commission’s guidance lets you keep exact coordinates private while sharing a kecamatan-level map with buyers.
We already hold SVLK certification — do we still need DDS preparation?
SVLK supports timber and furniture legality and feeds your due-diligence file, but on its own it does not complete a DDS. EUDR still requires plot geolocation and deforestation-free proof against the 31 December 2020 cut-off. We build on your SVLK, ISPO, or FSC records rather than replacing them, so nothing you already paid for is wasted.
Can one prepared DDS cover several shipments from the same farmers?
Often yes. A single Due Diligence Statement can, in practice, cover repeat shipments from the same verified supply base as long as the underlying data stays current and the farms do not change. We prepare the dataset so it is reusable and flag when re-verification is due. Your EU operator confirms the actual filing frequency.
How early before the 30 December 2026 deadline should we start?
As announced, large and medium operators must comply by 30 December 2026 and micro and small operators by 30 June 2027 — dates that have shifted before, so confirm current timing. Start at least three to four months ahead; polygon mapping and farmer document collection are the slowest steps, especially across a wet season.